Partners & Rental Requests

Purpose {#purpose}

Collaboration between EVISYS tenants: share inventory, submit rental requests, and handle crossloads.

Navigation: Organization → Partners → /app/organization/partners

Permissions: organization.settings (couple partners), logistics.shop (book partner material)

Couple Inventory Partners {#couple-inventory-partners}

Two tenants can activate an inventory coupling:

1. Organization → Partners
2. Search for partner organization / send invitation
3. After confirmation by both sides: partner inventory is visible in the material shop

Only explicitly released inventory is shared.

Outgoing Rental Request (You Request) {#outgoing-rental-request-you-request}

1. Open order → Book equipment
2. Select inventory source Partner
3. Book the partner’s material
4. The system creates a rental request with status Open

Outgoing Status {#outgoing-status}

Tracking: Order → tab Logistics → Rental requests for this order · from me

While Open: Withdraw is available.

Detail page: /app/rental-requests/:id

Incoming Rental Request (Partner Requests From You) {#incoming-rental-request-partner-requests-from-you}

1. Orders → section Incoming rental requests
2. Open request
3. Create order — creates an order for the rental or
4. Reject — with optional reason

The requesting partner sees the status in their order logistics.

Sub-rental Without Partner Coupling {#sub-rental-without-partner-coupling}

External rental without EVISYS: manual external inventory — see sub-rental-external-rental-manually-recorded.

Crossloads {#crossloads}

Crossload = handover of equipment between orders or tenants without classic return to warehouse.

Navigation: Order → /app/orders/:id/crossloads

Typical Workflow {#typical-workflow}

1. Order A (supplying) has equipment in transit
2. Create crossload to order B (receiving)
3. Equipment changes logistics context
4. Both orders show the crossload connection

Crossloads are suitable for:

• Tour chains (material goes from event to event)
• Partner handovers on site
• Short-term re-rental

Permissions {#permissions}

orders.logistics_write, logistics.pack — depending on action.

Sub-rental Request PDF {#sub-rental-request-pdf}

For partner or manual external inventory: PDF Sub-rental request from order → Documents — see pdf-documents-on-orders.

Common Issues {#common-issues}

Last updated: July 2026