Inventory

Purpose {#purpose}

Inventory is your equipment master data — items, single units, cases, labels, and availability.

Navigation: Sidebar Inventory → /app/inventory

Permissions: inventory.read (view), inventory.manage (manage), equipment.manage (equipment without item master)

Terms: product, item, equipment {#terms-product-item-equipment}

Bulk items have an item with a quantity; single units have one equipment record per unit with an EQ-ID.

Inventory overview {#inventory-overview}

/app/inventory — list of all items with:

• Search and filters (status, category, source)
• Open camera scanner — fills the search field
• Quick actions: Report to workshop, open detail

Create a new item {#create-a-new-item}

/app/inventory/new

Item detail {#item-detail}

/app/inventory/:id — tabs for equipment list, bookings, photos, notes.

Products (catalog) {#products-catalog}

Navigation: /app/inventory/products

Products bundle master data (manufacturer, description, image) for multiple items/equipment.

• New product: /app/inventory/products/new
• Product detail: /app/inventory/products/:id

Catalog PDF: /app/catalog-pdf (permission documents.catalog_pdf)

Equipment (single units) {#equipment-single-units}

/app/inventory/equipment/:equipment_id

Equipment status {#equipment-status}

Cases (fixed cases) {#cases-fixed-cases}

Navigation: /app/inventory/cases

Fixed cases have a predefined bill of materials.

In the case shop you define which items are in the case. When booked onto an order, the full case contents are booked.

Flexcases {#flexcases}

Navigation: /app/inventory/flexcases

Flexcases are variable cases — contents are assembled per order.

1. Create flexcase template
2. Assign to order
3. When packing, scan as pack target
4. Print contents list as PDF

Booking sets {#booking-sets}

Templates for common booking combinations. See booking-sets.

Navigation: /app/inventory/booking-sets

Labels {#labels}

Navigation: /app/inventory/labels

1. Select item or equipment
2. Choose label layout (organization-wide under pdf-and-labels)
3. Print preview → /app/inventory/labels/print
4. Print PDF (/app/inventory/labels.pdf)

Labels typically include QR code and EQ-ID.

Barcode scan {#barcode-scan}

Navigation: /app/inventory/scan

Dedicated scan page for quick lookup:

• Scan code → item/equipment detail
• From there: report to workshop, change status

Availability calendar {#availability-calendar}

/app/inventory/calendar — shows utilization of items/equipment over time. Helpful for dispatch alongside the technik-buchen-und-verfuegbarkeit|material shop.

Archive {#archive}

/app/inventory/archive — retired or deleted items. No active booking possible.

CSV export {#csv-export}

/app/inventory/items.csv — export all items as CSV (permission inventory.read).

Report to workshop from inventory {#report-to-workshop-from-inventory}

1. Open item or equipment
2. Report to workshop
3. Description and optional photos
4. Ticket under Workshop — see Workshop & Inspections

Permission: workshop.report

Printing labels {#printing-labels}

/app/inventory/labels — print queue, label studio (editor = preview), and output:

Print queue {#print-queue}

• One search across items, equipment, cases, and flexcases
• Filter chips instead of tabs
• Queue on the left: order = PDF order; click = preview object

Label studio (Canva-like) {#label-studio-canva-like}

The editor is the preview — large central stage with auto-fit zoom:

• Canvas: real rendered content (QR, text, logo), drag & resize
• Palette & properties in the right inspector
• Output: A4 sheet (labels only, no header), single label per page, or Brother tape (12/18/24 mm)
• Templates: load, save; includes Brother presets

Sheet mode: calibrate margin, gaps, and label size in the inspector (~N labels/page).

Tour labels {#tour-labels}

• Tour fields (production, dates, checked by) apply per print job
• Queue: cases and flexcases only
• One label page per case/flexcase

Overlapping zones are highlighted and block saving until you separate them.

Common issues {#common-issues}

Last updated: July 2026