Booking Equipment & Availability

Purpose {#purpose}

In the material shop you book inventory onto orders — with real-time availability checks for the rental period.

Navigation: Order → Logistics tab → Book inventory / Book equipment → /app/orders/:id/logistics/shop

Permissions: logistics.shop, orders.read

Open the material shop {#open-the-material-shop}

1. Open the order.
2. Logistics tab → Book inventory or Book equipment directly.
3. The shop shows searchable items with availability status.

Prerequisite: The order has a valid rental time window (Rental segment). Without a time window there is no availability check.

Search and filters {#search-and-filters}

• Search by item name, number, or barcode
• Filter: all / Single unit / Bulk
• View: cards or list

Inventory sources {#inventory-sources}

Partner details: Partners & Rental Requests. Manual external rental: manual-sub-rental.

Single units (tracked) {#single-units-tracked}

Status pills show the state of each unit:

Only available units are bookable. Click a unit and confirm the booking.

Bulk items {#bulk-items}

Bulk items have no serial-number tracking. In the booking dialog you see “X available” for the rental period.

Enter quantity and click Book.

Manage booked lines {#manage-booked-lines}

Booked rows appear under Booked lines on the Logistics tab.

For already packed units, correct first in packing or return.

Flexcases {#flexcases}

Flexcases are variable cases. You can:

1. Assign them to the order
2. Use them as a pack target when packing
3. Fill them with custom contents

Management: flexcases.

Booking sets {#booking-sets}

Booking sets are templates with predefined item quantities — e.g. “Standard PA small”.

Navigation: /app/inventory/booking-sets

1. Create a booking set with items and quantities.
2. Apply the set in the material shop or on the order — all lines are booked at once.

Permission: inventory.manage

Availability and bottlenecks {#availability-and-bottlenecks}

EVISYS does not use the term shortfall. Instead:

• Before booking: The shop warns with Not enough stock or shows reduced availability.
• After the event: Report missing parts on return → status Clarification · missing parts.

Tip: Book early in Inquiry/Quote status to spot bottlenecks before confirmation.

Availability calendar {#availability-calendar}

At /app/inventory/calendar you see utilization per item/equipment over time — helpful for dispatch. See availability-calendar.

Pack deviations {#pack-deviations}

When less was packed than booked, the system can record pack deviations. These are visible on the order under Logistics and traceable in the audit log.

Common issues {#common-issues}

Last updated: July 2026